SPECIAL NOTICE CONCERNING NOTARY OATHS
6/5/2020: Beginning Mon., June 8th, the Clerk’s Office will reopen to the public with certain conditions in place. In an effort to mitigate the spread of COVID-19, and in compliance with CDC recommendations, a face covering/mask is required by members of the public visiting our office, as is adhering to social distancing of six feet between customers. Note that there will be limited seating available in our lobby. If you have special needs, we recommend you call ahead to schedule an appointment so that we can better accommodate you; reach us at 973-579-0900.
NOTE: The Sussex County Clerk’s Office does not provide notary services for the public, e.g., persons requiring the notarization of land records or other personal documents will have to employ the services of an outside notary or attorney. The Clerk does, however, administer oaths to new notaries public and to elected officials. In addition, the following oaths will be notarized by the County Clerk or his staff: Clerk’s Certificate of Trade Name or Dissolution of Trade Name affidavit; Candidate [for Elective Office] Petition oaths/affidavits; Passport Statement of Consent oath.
Name/Address Change: If you have a current notary commission and require a name or address change, you can now do so online through the State’s Notary Public Application Filing System (NPAFS); simply log in to NPAFS at https://www.njportal.com/DOR/Notary and select “Name and Address Change.” Notaries Public who have legally changed their names are required to report the change and obtain a new Commission Certificate. There is a $30 fee for name changes, payable to the State of NJ (by electronic check or credit card) and then $15 to the County Clerk who will swear you in and register your new certificate. There is no fee for reporting a new mailing address.
Applying to become a Notary Public
What to do
Individuals who wish to become a Notary Public (or renew an expiring certificate) should visit the NJ Division of Revenue and Enterprise Services at: https://www.njportal.com/DOR/Notary to complete the online application. Your online application will automatically be forwarded to a State Legislator for endorsement. If you are not a New Jersey resident, you will be required to upload an electronic copy of a business affidavit to attest that you are employed in New Jersey. Acceptable file format for uploads include JPG, PDF, and PNG with 3MB as the maximum limit per file.
The State requires a filing payment of $30 ($25.00 filing fee, plus an online convenience fee of $5.00). Acceptable forms of payment are MasterCard, Visa, Discover, and American Express, as well as any debit card that can be processed as a credit card. In addition, there is an e-check payment option.
When you receive your approved notary public license from the State, confirming your commission, you must bring it in to the County Clerk’s Office in Newton to be administered the Notary Oath. No appointment is necessary; Contact Us for our address, regular office hours, and holiday closings schedule.
Note: The Notary Public Oath Qualification Certificate must be completed at the Clerk’s Office within 90 days of the receipt of your commission. Failure to do so in the allotted time will result in cancellation of your appointment.
What it will cost
$15.00 to administer the Oath of Office and register your Notary Commission, payable by cash or check to the County Clerk.
Classes for new or aspiring notaries are periodically offered at the Sussex County Community College. Check with the college for more information.